Role overview
The OCO invites applications from interested candidates for the position of Senior Projects and Compliance Officer. The successful candidate will be a member of the OCO Corporate Services Unit, will report to the Head of Corporate Governance, Compliance & Services, and will work across units on relevant projects.
Grade
Higher Executive Officer (HEO)
Key Responsibilities
Key responsibilities of this role would include, but not be limited to –
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Compliance
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Public Sector Duty
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Implementation and ongoing maintenance of our obligations under Public Sector Duty
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Customer Charter
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Support in development of customer charter for the Office
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Disability Act
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Design and implement action plan liaising with relevant internal stakeholders
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Ongoing implementation of our obligations under this legislation
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Data protection
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Act as Data Champion for the Corporate Services team.
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Project manage and providing leadership and support on data protection, retention and destruction projects within HR, Finance, Compliance, ICT and Governance.
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Climate Action Mandate
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Design and lead on a climate action mandate across the Office - procurement, premises, travel, events
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Report to DCEDIY on our progress under our climate action mandate
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Records management
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Setting and Implementing a suitable Records Management Policy for the Office
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Ongoing management of this policy, through quarterly audits, liaising with key stakeholders
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Leading the Information Officers working group with representatives from each unit in the Office.
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Leading on the ongoing implementation of edocs within the Office
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Implementation and ongoing maintenance of a central repository of policies and procedures
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Customer Management
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Create specification and business case for a system to manage front of house and liaise with each unit in the Office
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Implementation and ongoing maintenance of this front of house system.
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Project management
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Implement a collaborative project management methodology, creating critical templates (business case, project approach, assurance checks, reporting), and ongoing maintenance of systems
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Project manage changes to the layout of the Office and potential refurbishment project and provide regular progress updates to the management team
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Provide project management support to the Management team on specific projects e.g. workforce planning, strategic planning, business planning
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Coordinate and provide high level support to significant projects within the Corporate Services unit as required
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Essential Requirements
Candidates must have:
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A qualification of at least level 8 of the National Framework of Qualifications from a recognised university or other third level institution in Business, Project Management or a related discipline;
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A minimum of 2-3 years’ relevant experience in a similar role;
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A qualification and experience in project management;
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Excellent planning and organisation skills;
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A proven ability to effectively prioritise work to ensure that required tasks are executed in a timely manner and to a high standard;
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Excellent written and oral communication skills;
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Excellent IT skills in particular excel and database skills.
Desirable
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A qualification or experience in records management and / or data protection would be highly desirable.
Competency Framework for the role of Senior Projects and Compliance Officer (HEO)
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Team Leadership
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Judgement, Analysis & Decision Making
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Management & Delivery of Results
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Interpersonal & Communication Skills
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Specialist Knowledge, Expertise and Self Development
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Drive and Commitment to Public Service Values
It is an absolute requirement that candidates declare any potential conflict of interest at the application stage of the recruitment process. Failure to declare such conflicts of interest which later come to light may result in the candidate being disqualified from the competition or if the candidate is offered and takes up a role with the OCO on the basis of misleading information may result in immediate dismissal from the OCO.
Closing Date
12.00 noon, Monday, 10th July 2023
How to Apply
All candidates should visit www.ocojobs.com where there is a full list of available positions in the OCO with the corresponding downloadable information booklet for each position. There will also be a link to the online application portal to where all applications must be submitted.
To apply, candidates must provide an up to date Application Form and submit their application form via the online application portal below.
JOB INFORMATION BOOKLET (Download)
